Information on Coronavirus (Covid-19)

On this page, the management of the German Sport University Cologne informs about current measures and information in connection with the coronavirus (COVID-19).

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Updated on 02.04.2020 (News Ticker, "Studies, Teaching & Exams", here: 6) added)

Updated on 01.04.2020 (News Ticker, "Studies, Teaching & Exams", here: New Corona-Hotline & list of contact persons for specific questions)

Updated on 31.03.2020 ("Studies, teaching & Examinations", FAQ no. 5.4, 5.7 added)

Updated on 31.03.2020 ("Studies, Teaching & Examinations", FAQ No. 5.4)

News Ticker - Latest Updates

+++ 02.04.2020 - 13:00: Information paper for students +++

The university management provides an information paper for students, which summarizes "Strategic framework and key points for study and teaching in the summer semester 2020 at the German Sport University Cologne" (see "Studies, Teaching & Exams", No 6)

+++ 01.04.2020 - 13:10: New corona mail hotline for general questions about summer semester 2020 +++
The German Sport University Cologne has set up a mail hotline to deal with general questions regarding corona-related uncertainties or problems in the summer semester 2020 (see "Studies, Teaching & Exams", New Corona Hotline & Compilation of contact persons for specific questions).

+++ 30.03.2020 - 14:50: Electronic submission of final theses via Sciebo +++

From now on, the submission of final theses is possible in digital form via Sciebo as well as by post. Further information can be found here.

+++ 27.03.2020- 13:20: Advance notice: Transmission of final papers/thesis to the Examination Office +++

From Monday, 30.03.2020 onward, it will be possible to submit final papers/thesis to the Examination Office by uploading them to Sciebo. Postal delivery is for the time being then no longer necessary. Information on the concrete procedure will be published. Please refrain from individual requests until then.

+++ 26.03.2020 - 15:00: Extension of deadline for final theses +++

The period from 16.3. to 20.4. does not count towards the processing time of the final papers. The processing time is extended by the corresponding time. In the period from 16.3. to 20.4. you can withdraw from your Bachelor or Master thesis without giving reasons. If minor subject modifications should become necessary due to social and public restrictions, your examiners can informally inform the Examinations Office of these modifications with your consent (for detailed information please refer to "Studies, Teaching & Examinations, FAQ No. 3.12).

+++ 24.03.2020 - 15:50: Onlinebased communication tools +++

Cisco Webex was purchased for the German Sport University Cologne to support online-based communication. The use of this videoconferencing software is recommended, since questions of technology, function, data protection and network resources were already checked at the university before the corona pandemic. Connection possibilities for Cisco products in Moodle are available on a permanent basis (see "Information for employees", FAQ No. 1, paragraphs 2+3)

+++ 23.03.2020 - 10:00: Special study programme colleges this week +++

From 23 to 27 March, all study programmes will hold special study programme colleges (programme directors, module representatives, programme spokespersons). In these colleges, a 15-point list of the current and future situation is to be discussed. The points concern the handling of failed exams and the planning of teaching in the summer semester 2020. The results of the colleges will help to prepare decisions of the university management.

+++ 20.03.2020 - 15:20: Restricted access to the examination office | Current procedure for registration and submission of theses +++

The Examination Office can only be contacted by e-mail or telephone. Postal availability is currently not reliable. Exception: Submission of the thesis (also to meet the deadline). An online procedure has been developed for applications to register the thesis. You will find information on this on the Examinations Office website (see "Studies, Teaching & Examinations", FAQ no. 2.2, no. 3.6, no. 3.12, no. 3.17).

+++ 20.03.2020 - 15:10: Form of a proof of employment +++

In the event of a possible curfew, employees of the German Sport University Cologne, who are required to work on site, would have to be able to present proof of employment. In preparation for such a contingency, the university management provides such a form as a purely precautionary measure (see "Information for Employees", FAQ No. 15)

+++ 19.03.2020 - 16:10 pm: Current information for scientists +++

Many third-party funders have also changed their submission deadlines or provided other important information on projects already underway. For this reason, the Research and Young Scientists Division has collected up-to-date information on these matters and makes it available centrally (see "Information for Employees", FAQ No. 13).

+++ 19.03.2020 - 12:10 pm: Cancellation of the congress promotion of young talents +++

The State Chancellery of the State of North Rhine-Westphalia, co-organiser of the NRW Congress on Promoting Young Talent, which was planned for 27 and 28 April 2020 at the Sport University, has announced that the congress will not take place this year and must be cancelled.

+++ 18.03.2020 - 15:00: Concretisation of the ban on housing +++

The university management would like to point out that if a house ban exists (see II. Preventive Measures to Prevent Infections), the premises of the German Sport University may not be entered under any circumstances, not even for a short time.

+++ 17.03.2020 - 13:30: Closure of the canteen on 18 March 2020 +++

All catering facilities of the Cologne Student Union will close on Wednesday, 18 March 2020.

+++ 17.03.2020 - 11:30: Reachability AStA, Copy-Shop +++

The General Students' Committee (AStA) of the German Sport University Cologne can be reached online. The Copy Shop at the German Sport University Cologne is currently still open (opening hours: 8:00 to 16:30). Please find out before a planned visit whether the opening hours still apply (Tel.: +49 221 4982-3080).

+++ 16.03.2020 - 17:30: Maximum implementation of Home Office +++

The university management asks all employees - in coordination with the personnel manager(s) - to implement Home Office as much as possible with immediate effect. Contact with the facilities is possible by e-mail and telephone; office hours are only available by telephone or e-mail.

+++ 16.03.2020 - 15:30: Closure of buildings and facilities +++

From 17.03.2020 inclusive until 19.04.2020 provisionally inclusive, the following facilities are closed: Central Library of Sports Science, all halls and sports facilities, indoor and outdoor facilities (e.g. swimming centre, athletics centre, track and field facility, gymnasiums, tennis courts).

+++ 16.03.2020 - 15:00: New information, especially on examination and study achievements +++

The university management provides detailed information on studies, teaching and examinations (see: FAQ "Studies, teaching & examinations").

+++ 16.03.2020 - 14:30: Further events cancelled +++

+++ 14.03.2020 - 18:00: Another person infected +++

One employee of the administration was tested positive. Contact persons were identified and informed. The further procedure will be coordinated with the public health department. In accordance with the RKI guidelines, no further house bans beyond the person concerned are currently necessary.

+++ 14.03.2020 - 12:45: House ban for participants* in Arosa excursions +++

The university management issues a two-week ban on the participants (teachers and students) in the excursions in Arosa (CH) from the time of their return home and recommends self-isolation for this period.

+++ 13.03.2020 - 18:45: First proven infection at the GSU +++

The first GSU researcher tested positive for the coronavirus, COVID-19. He has no symptoms of infection and is in domestic quarantine, as are the staff in contact with him (see FAQ No. 16)

+++ 13.03.2020 - 16:15: Cancellation of events +++

Some events have already had to be definitely cancelled, including the introductory week for freshmen, the freshman welcome, the campus day and the orientation tutorials (see: V.)

+++ 13.03.2020 - 16:00 hours: Home Office +++

From now on, managers can enable employees to work from home in all task areas that are suitable for working from home. This regulation is initially valid up to and including 17 April 2020 (for further information, see: III. Further regulations)

+++ 13.03.2020 - 15:30: Start of the semester, examinations +++

According to a decision of the Ministry, the start of the semester will be postponed to 20 April 2020. All examinations from and including 16.03.2020 will be cancelled (For further information, see: I. General information)

+++ 13.03.2020 - 15:00: Press conference Prime Minister Armin Laschet +++

In a press conference, Minister President Armin Laschet informs about current precautionary measures to be taken to contain COVID-19 in NRW. In response to this, the German Sport University Cologne provides its staff and students on this page with updated information on how the measures are being implemented at the Sport University.

I. General Notes

The management urges you to take a sensible approach to the current situation and to exercise sobriety when addressing the topic and dealing with each others. The Robert Koch Institute (RKI) estimates the health risks for the population in Germany to be high according to the information currently available. 

In its assessment and recommendations, the German Sport University follows the publications of the RKI, exchanges information with the Health Department of the City of Cologne and continuously assesses the spread of the coronavirus.

Summer semester 2020: According to a decision of the Ministry, the start of the next summer semester will be postponed to 20.4.2020. The end of the lecture period of the summer semester 2020 is set to 17 July 2020. 

Examinations in the current examination period: Please note that, after careful consideration, we have decided to postpone all future examinations in the current examination period. This means that all examinations from and including 16.3.2020 will be cancelled. The German Sport University will make every effort to ensure that cancelled exams can take place at a later date of the semester. The German Sport University will also make every effort to ensure that you do not suffer any disadvantages as a result of this postponement. For example, if passing an affected exam is a condition for course selection in the summer semester ("prerequisite"), this prerequisite will be cancelled for the summer semester.

Please keep up to date on this page.

Members of the university will also be informed by the university.

Risk regions

At present, there are different regions in which there is an accumulation of infections. A list of risk regions, which is constantly updated by the Robert Koch Institute (RKI), can be found here (German language).

The German Federal Foreign Office has issued a warning against travelling to Hubei Province and advises not to travel to the other risk regions (unchanged since 28 February 2020, 9:00 a.m.). The current travel and safety instructions of the German Federal Foreign Office can be found here (German language).

Central Library of Sport Science at GSU

The library will be closed until 20th of April. In urgent cases an autonomous self-checkout for material is possible. 

II. Preventive measures against infections

The German Sport University is taking preventive measures to prevent the further spread of infections.

Generally speaking, in the case of acutely infectious diseases, it is not allowed to enter the German Sport University (grounds and buildings).

All persons suspected of having contracted COVID-19 are requested to consult a doctor after having made an appointment via phone. In doing so, they should point out that they have returned from a risk area or that they may have had (possible) contact with sick persons.

In addition, the German Sport University is taking the following measures:

  1. Persons (employees, students, guest researchers and other guests such as relatives or craftsmen of external companies) who are infected with the coronavirus are not allowed to enter the area of the German Sport University (grounds and buildings) until it has been proven that the disease has healed or is no longer contagious. They are prohibited from entering the premises as a preventive measure for third parties.

  2. Persons who have entered from one of the risk regionsare not allowed to enter the German Sport University - regardless of whether they show symptoms - for 14 days after their return. These persons are also prohibited from entering the premises of the German Sport University (grounds and buildings). The German Sport University recommends that these returnees should be self-isolated for two weeks.

  3. Persons who have been or are still in contact with persons suffering from the virus, e.g. because they have been in face-to-face contact for ≥15 minutes, are also prohibited from entering the premises of the German Sport University (grounds and buildings) for the duration of the contact and for 14 days beyond that. All further measures are coordinated by the public health department.

III. Further Regulations

In addition, the regulations for daily work and study operations will be adapted:

  1. The management of the German Sport University will not authorise any business trips to the risk regions until further notice. The right of supervisors/ directors in the university’s departments/ institutes/ units to authorise trips to these regions is hereby suspended as long as
    - the German Federal Foreign Office of Germany has issued a travel warning for them due to the coronavirus, or
    - the RKI has declared the destination a risk area.

    The same applies to excursions, etc. to the risk regions concerned. In addition, travel authorisations already granted are hereby revoked, initially until the end of April 2020. 

     
  2. Trips to other areas are still possible – under consideration of the usual risk assessment. For information on whether safety precautions should be taken or travel to certain countries is not recommended, see theWebsite of the Federal Foreign Office of Germany. Should a region be declared a risk region during a business trip or private holiday, the conditions regarding quarantine (as described under point II) apply. The GSU currently recommends staff to refrain from business trips.
  3. Work at home: Due to the current extraordinary situation and in order to maintain the ability to work at the German Sport University Cologne while at the same time ensuring the highest possible level of health protection for the employees, managers are now able to enable employees to work at home in all areas of responsibility that are suitable for working from home. This regulation is initially valid up to and including April 17, 2020, and must be reported to Department 2 by the respective manager (vice rector, heads of institutes, department heads, heads of departments) (which regulation was agreed with the employees). A notification by e-mail is sufficient in this situation. Employees in the technical and administrative departments are credited with their individual planned working time for the days displayed. Celebration of overtime, flex days or vacation days should be made possible in a flexible manner.

IV. Contact Point / Contact Person

You can find information on medical aspects under the following links:

The city of Cologne has created an information page and set up a citizens' telephone line.

If you have further questions that are not answered in the FAQs, please contact the InfoPoint via email: . Reachability by telephone is limited: +49 221 4982 2229. Your request will be forwarded to the appropriate contact person.

Please note: The International Office is currently only available by e-mail from non-EU countries.

In case of illness, the family doctor or the private emergency service (Tel.: +49 116117) should be contacted.

 

 

V. Closures of buildings and facilities

The President's Office has decided to close the following facilities from Tuesday (17 March 2019) inclusive until 19 April 2020 inclusive:

  • Central Library of Sports Sciences
  • all halls and sports facilities, indoor and outdoor facilities (e.g. swimming centre, athletics centre, track and field facility, sports halls, tennis courts)

All catering facilities of the Cologne Student Union will close on Wednesday, 18 March 2020.

Contact

Citizens' Telephone of
the City of Cologne

+49 221-33500
(Mon-Fri, 7-18)

Information website of the city of Cologne

Event Checklist of the City of Cologne

Frequently Asked Questions

Studies, Teaching & Examinations

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Event Cancellations

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Information for Employees

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Medical Aspects, Hygiene & Quarantine

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